Robein Grade School

Board of Education Meeting

October 17, 2002

 

The meeting was called to order by Mr. Buttice at 6:00 P.M.

Members present: Mr. Dearing, Mrs. Short, Mr. Visocky, Mr. Buttice, Mr. Knight, Mrs. Schwader, Supt. Masear

Members absent: Mr. Van Beuning

Guests: Mr. Vandemore, Ms. West, Mr. Rob Houchin, Ms. Cunefare

Approval of Minutes: Motion made by Mrs. Short/Mr. Dearing to approve the minutes from Sept. 19, 2002, as amended. Motion voted. Yeas-6, Nays-0. Motion carried.

Citizens Request: Ms. West spoke to the board about the Springfield field trip the 7th Grade took recently. Kids were really awed by some of the sites they visited.

At 7:45 P.M., Mr. Houchin addressed the Board on his candidacy for regional superintendent of schools.

Treasurer’s Report: Mrs. Short had a question about a bad check charge we received. This was from a check received by the school. The person writing the check had come in and made it good prior to us being notified by the bank. Mr. Dearing questioned the added bills line. These are bills that come in at different times rather than in our normal billing cycle. Mr. Buttice questioned the payment to the baseball coach. Payment was made as the coach had completed his obligation for the year. Mrs. Short had a question on Check #4411 from the Imprest fund. Mrs. Masear explained that we had 2 students leave the District and this is a refund of the registration. Motion made by Mr. Visocky/Mrs. Schwader to accept the Treasurer’s report. Motion voted. Yeas- Mrs. Short, Mrs. Schwader, Mr. Dearing, Mr. Knight, Mr. Visocky, Mr. Buttice. Nays-None. Motion carried.

Warrants: Mr. Visocky questioned #29, Mrs. Masear explained that this was for supplies for the new Second Step Conflict Resolution program. Mrs. Short questioned #67, Mrs. Masear explained that this is a normal review of documents that is required on an annual basis. Mr. Buttice questioned #68 and #69, Mrs. Masear explained that this is a payment for the school credit card. Mrs. Short questioned #92 and #93, Mrs. Masear explained that this was for software and training for the office upgrade and grading software. Mr. Buttice questioned #138, Mrs. Masear explained that this is the quarterly mileage paid to Jay Wendelin. This is the total for his mileage and we will receive a percentage of that back from the other 2 school districts that use him. Motion made to accept the warrants by Mrs. Short/Mr. Dearing. Motion voted.

Superintendent’s Report:

    1. Track Meet Summary: Mrs. Masear provided the Board with a brief summary of the profits received from the State track meet we have hosted and the expenditures the funds were used for. Total profit for all 3 meets is $47,189.67, total expenses are $45,329.10 for a multitude of projects and equipment.
    2. Second Step Conflict Resolution Program: Mrs. Masear explained a little about the Second Step Program and what it entails. She also explained what is being done to bring the teachers up to speed with the program and what is involved as well as how to integrate the lessons into the rest of the classes.

Committee Reports

Curriculum: No formal meeting. Mrs. Masear reported on upcoming inter-district curriculum meetings. Some questions were brought up about items to be placed on the school website. Ms. West will work on some in the near future.

Technology: No formal meeting, but teachers did meet on the School Improvement Day to receive instruction on building web pages. Ms. West assisted in providing training in this area. Mrs. Masear expressed thanks to Ms. West for all her assistance in this area.

Sports: Met and discussed the new Extra-curricular code. This will be presented later in the meeting.

Policy: None

Labor/Negotiations: None

Building: None. Mrs. Masear brought up a new leak that has appeared along the north wall of the gym. Options were provided by Thomas Roofing as this is not a roof problem. Mr. Dearing suggested having a construction come in to evaluate the problem Mr. Knight will schedule a meeting in the next couple of weeks with Mrs. Masear and Mr. Michael.

Discipline: None

Old Business:

    1. Kindergarten Parent Volunteer. Mrs. Stieglitz has noted that the class is going very well. Several parents have come forward asking if there is a need for a parent volunteer. Mrs. Van Beuning is helping out in the Kindergarten class. We also have parents helping in the office and with fund raising.
    2. Playground Equipment/Removal of Slide: The slide with the chain ladder is getting in poor condition. Teachers have placed it off-limits during recess. Mr. Michaels will be removing the slide soon. Plans will be firmed up during the next Building committee meeting.
    3. Extracurricular Code: Mr. Vandemore reviewed the proposed extra curricular activity code. Was done after comparing the codes of several local area schools. Recommended amending the code to reflect that a school attendance day must have been served prior playing in a Saturday sports event. Will also clarify that the report card F is a separate incident from the weekly ineligibility incidents counting as only 1 incident for being removed from the team. Also discussed potential changes in the team numbers for the upcoming seasons. Referred to Sports committee.
    4. IASB Conference: Discussed upcoming conference and set potential group events that will need to be planned.
    5. Set Board Meeting Dates for FY 2003: Discussed changing the monthly Board meeting to the 4th Monday of the month. Meeting dates would be: Mon, Nov 25, 2002; Thur, Dec 19, 2002; Mon, Jan 19, 2003; Mon, Feb 24, 2003; Mon, Mar 24, 2003; Mon, Apr 28, 2003, Thur, May 22, 2003; Mon, Jun 23, 2003; Mon, Jul 28, 2003; Mon, Aug 25, 2003; Mon, Sep 22, 2003; Mon, Oct 27, 2003. All meetings will be at 6:00 P.M.

New Business:

    1. 2001-2002 Audit: Mrs Masear passed out copies of the most recent audit. Board members were encouraged to look over the audit and if there are any questions, notify Mr. Buttice.
    2. Delta Dental Insurance Rate Increase: Mrs. Masear reported on the upcoming increase in the employee dental plan.
    3. School Board Openings for April 2003 Election: 3 openings on the Board upcoming. Petitions and election packets will be available to be passed out Oct 23, 2002.

Other Business:

Executive Session: Motion by Mrs. Short/Mr. Visocky to enter into executive session for the purpose of discussing personnel and negotiations. Motion voted. Yeas-6, Nays-0. Motion carried. The Board entered executive session at 8:25 P.M.

The board returned to open session at 9:31 P.M.

Motions:

    1. Motion made by Mr. Dearing/Mr. Visocky to approve the School Extra curricular code as amended. Motion voted. Yeas-6, Nays-0. Motion carried.
    2. Motion by Mr. Visocky/Mr. Knight to change the monthly Board meeting to the 4th Monday of the month at 6:00 P.M. Motion voted. Yeas-6, Nays-0. Motion carried.

Other Business: None

Adjournment: Motion made by Mr. Knight/Mrs. Short to adjourn the meeting. Motion voted. Yeas-6, Nays-0. Motion carried. The meeting ended at 9:31 P.M.

Next regular meeting is scheduled for Monday, November 25, 2002, at 6:00 P.M.

_________________________ ___________________________

Steve Buttice, President Jeff Knight, Secretary