Board of
Education Meeting
President Buttice called the meeting to order at
Members present: Mr. Buttice, Mr. Norvill, Ms. Schwader, Mr. Dearing, Mr. Visocky,
Mr. VanBeuning, Superintendent Masear
Members absent: Mr. MacPhee
Guests: Mr. Phil Vandemore, Mr. Larry Prince
Citizen’s
Request/Public Participation:
Mr. Prince decided his issues were more appropriate for executive session.
Approval
of Minutes:
Motion made by Mr. Visocky/Mr. Dearing to approve the
regular session minutes from
Motion made by Norvill/Dearing to approve the executive
session minutes from
Treasurer’s Report:
Mr. Dearing
questioned why checks were written for the same amount to the same place and it
was because there was a special sale on copy paper.
Mr. Buttice asked
how we are doing in regards to the education fund. Superintendent Masear feels with our state
aid payments we will be financially stable for the remainder of the year.
Motion was made by VanBeuning/Dearing to accept the treasurer’s report. Motion voted. Yeas-Mr. Buttice, Ms. Schwader, Mr. Norvill, Mr. Dearing, Mr. Visocky, Mr. VanBeuning. Nays-0. Motion carried.
Approval of
Warrants:
Superintendent Masear explained how we received a payment from R.K. Dixon/Copy Products to cover the buyout of old copy machines. We will be over the budgeted amount but have the additional revenue to cover this. Mr. Dearing questioned the amount written to Aramark and this is a monthly expense for kitchen towels. Two months were on this payment. There was an explanation on our payments to Keifer for two special needs students.
Motion made by Visocky/Dearing to accept the warrants. Motion voted. Yeas-Mr. Buttice, Ms. Schwader, Mr. Norvill, Mr. Dearing, Mr. Visocky, Mr. VanBeuning. Nays-0. Motion carried.
Superintendent Report and Recommendations:
Student Academic Update:
Mr. Vandemore reported on how parents are kept updated on grade ineligibility and provided very informative reports on the 7th and 8th grade students GPAs. Every Wednesday the weekly eligibility report is run which is required by IESA. He also reported student eligibility numbers and statistics. Every attempt is being made to keep these students’ parents aware of the situation. There are three eighth grade students who are at risk for graduation.
Committee Reports:
Technology Committee:
New computers were purchased for a second computer in all classrooms and many engaged
learning activities are being done by students both in the classroom and in the lab.
The next technology meeting is
scheduled for
Building Committee:
Lighting has been the focus with the building this month. The boiler has had several repairs and routine maintenance performed. The Board discussed areas of the building that they would like to see renovated in our future 10-year life safety plan including heating, cooling, lighting, and window replacements.
Old Business:
City of
Mr. Buttice updated the board on the committee assignments by the Mayor. At this time a meeting date has not been scheduled.
Reorganization Feasibility Study Update:
Superintendent Masear received a
list of consultants available to complete this study. Creve Coeur is not participating in the
study; this prevents a unit study being done.
Mr. Triggs, the city of
Lighting Update:
Our lighting grant has been
submitted to the Illinois Clean Energy Foundation. The grant request is in the amount of
$20,560. Our overall estimate to upgrade
lighting throughout the building to reduce energy costs is $38,674. This number includes all labor costs and Mr.
Norvill has some creative ideas for reducing these costs by using
volunteers. The lighting upgrade offers
significant annual energy cost savings for
Mr. Norvill gave an update on the outdoor lighting by CILCO. They added two lights in the front parking area. It is an improvement from earlier but he would like to follow up to have it improved even further.
State Track Meet:
Superintendent Masear recommended that the Board apply profits from this year’s state track meet to our lighting initiative, if the grant is received. Mr. Visocky gave an update on concessions and the Eastside facility.
Boiler Asbestos Removal:
An estimate from MACTEC was supplied in our packets for the removal of the boiler doors. This removal would be around $2000 to remove just the doors. Superintendent Masear feels it is quite costly for the school.
Approval of FY05 Calendar:
The proposed calendar has received input from staff, board and Districts #76, #86, and #309. Superintendent Masear highlighted certain days on this calendar and recommends its approval.
Motion made by Dearing/Norvill to approve the 2004-2005 school calendar as presented.
Motion voted. Yeas- Mr. Buttice, Ms. Schwader, Mr. Norvill, Mr. Dearing, Mr. Visocky, Mr. VanBeuning. Nays-0. Motion carried.
New Business:
FY05 State Preliminary GSA and Categorical Estimates:
Supplied in our packets is a preliminary estimate from ISBE. Superintendent Masear reported that we looked financially strong at the time of the report last week, but a new report that came out by the Governor today takes away the $250/pupil and therefore she will keep a close eye on the situation.
8th Grade Graduation and Activity Dates:
May 8—Parent sponsored 7th/8th grade dance
The Board would like to see this event held off site in the future. The possibility of having an off duty police officer for this event was discussed.
May 21—School sponsored trip to Great America (Mr. Vandemore and Ms. Spurgeon will attend the trip)
May 24—Graduation at
The Board agrees that any student not graduating will not be able to attend the 8th grade trip to Great America.
Engage Gorenz and Associates to perform District #85 audit for FY04:
Our audit will be prepared using the regulatory basis of accounting as in the past.
Motion by Visocky/Norvill to engage Gorenz and Associates to prepare our FY04 audit using the regulatory basis of accounting.
Motion voted. Yeas- Mr. Buttice, Ms. Schwader, Mr. Norvill, Mr. Dearing, Mr. Visocky, Mr. VanBeuning. Nays-0. Motion carried.
Staffing Patterns for 2004-2005:
Supplied in our packets is an updated list of class size projections for 2004-2005. The 3rd grade class will possibly again be split due to the large number of students enrolled at this grade level and the individualized attention needed by some of these students. We have two kindergarten special needs students who we will need to be in a program at Robein. We should look at a part-time additional special education teacher to meet these needs. In addition, we have two hearing impaired students at Sterling School, two seriously emotionally disturbed students at Keifer and a multi-handicapped student in the TMCSEA classroom.
Other Business:
Kindergarten
screening is scheduled for
New drilling will be done for Eastside volleyball on our gym floor.
Executive Session:
Motion made by Dearing/VanBeuning to enter executive session for the purpose of discussing personnel performance and student discipline issues.
Motion voted. Yeas-Mr. Buttice, Ms. Schwader, Mr. Norvill,
Mr. VanBeuning, Mr. Dearing, Mr. Visocky. Nays-0.
Motion carried. The board entered executive session at
The Board re-entered open session at
Adjournment:
Motion made by to adjourn the meeting. Motion voted. Yeas-Mr. Buttice, Ms. Schwader, Mr. Norvill, Mr. VanBeuning, Mr. Dearing, Mr. Visocky. Nays-0. Motion carried.
The meeting ended at
Next regular meeting is scheduled for
______________________________ _____________________________
Steve Buttice, President Shauna Schwader, Secretary